Duration of consultancy - 11 months (15 January to 15 December 2016)
Background:
The consultancy as administrative assistant is located in the Sexual and Reproductive Health Branch of the Technical Division. The consultant will report directly to the Branch Chief. She/he will serve as the primary administrative support for the Branch Chief and will provide general administrative support to the Branch
Main Tasks and Responsibilities:
- Manage the Branch Chief’s calendar and schedule of appointments; receive visitors;
- Provide logistical and administrative support and follow-up for substantive meetings organized by the Branch;
- Prepare travel authorizations and make travel arrangements for the Chief;
- Organize audio and video conferences and webinars;
- Review incoming correspondence, collect and prepare necessary information for reply/action, and draft and finalize response;
- Prepare first drafts of responses to inquiries received by the Branch for action by supervising officers;
- Provide hospitality/catering/logistical support for meetings/conferences organized by the Chief and the Branch;
- Maintain an office filing system and assist in archiving;
- Assist in the raising and follow up of requisitions, purchase orders and in the timely processing of payments to vendors;
- Assist the other support staff focal points in the management of leave and attendance, branch assets and in the space management of personnel;
- Assist in gathering and compiling data and information for the preparation of documents, guidelines, speeches and position papers using website or content searches by selected themes;
- Assist in organizing, compiling and processing information from donors, regional offices, programme countries, and country offices, as inputs to various databases and documents;
- Prepare PowerPoint and other presentations, including computer generated visuals such as graphs for the Chief and support other staff if necessary; and
Carry out any other duties as may be required by the Branch Chief and work in tandem with the other support staff of the Branch in discharging the administrative functions of the Branch.
Job Requirements:
- Completion of secondary school education;
- Three years previous experience in administration and office support;
- Strong interpersonal and organizational skills;
- Computer literacy - Word, Excel, PowerPoint, etc.;
- Good writing and communication skills;
Fluency in English is required.
Education:
Completion of secondary school education, Bachelor’s degree preferred
Languages: Fluency in English is required. Working knowledge of another official UN language is desirable.
Other Desirable Skills:
Initiative, sound judgment, strong interest in development work, especially the mission of the United Nations Population Fund and dedication to the principles of the United Nations.
How to apply:
Candidates should submit the following documents:
- An application letter which states the candidate’s motivation to apply for this post.
- A curriculum vitae, and
- A completed United Nations Personal History form (P.11)
All the above documents must be sent by email to lozano@unfpa.org by 30 December 2015.
We are no longer accepting applications for this position.
