The post of Administrative Assistant is located in the Resource Mobilization Branch of the Division of Communications and Strategic Partnerships. The incumbent reports directly to the Branch Chief and serves as his/her primary administrative support post.
JOB PURPOSE:
The Administrative Assistant provides administrative support to the Resource Mobilization Branch
Main Tasks & Responsibilities
- Provide logistical, administrative and financial support for the Branch;
- Responsible for the logistics of all the Donor Annual Consultations;
- Manage the Branch Chief’s calendar and schedule of appointments;
- Monitor the expenditures of the branch’s budget;
- Prepare requisitions and process payments as needed;
- Organize audio and video conferences;
- Prepare travel authorizations and make travel arrangements;
- Prepare and process necessary documents for the recruitment of ICs, TAs, consultants, and other temporary staff;
- Serve as leave administrator for the branch;
- Maintain an office filing system and assist in archiving;
- Assist with the clearance and mailing of outgoing correspondence.
- Distribute incoming correspondence (regular mail and express mail);
- Prepare power point and other presentations, including computer generated visuals such as graphs;
- Carry out any other duties as may be required by the Branch Chief.
Required Qualifications and Experience
- Completion of secondary school education;
- 5 years previous experience in administration;
- Previous experience in the UN an advantage;
- Strong interpersonal and organizational skills;
- Computer literacy - Word, Excel, Power-point, etc.;
- Good knowledge of Atlas / Peoplesoft;
- Good writing and communication skills;
- Fluency in English is required. Working knowledge of another official UN language is desirable;
- Initiative, sound judgment, strong interest in development work, especially the mission of the United Nations Population Fund and dedication to the principles of the United Nations.
- Candidates for this position must have a valid G-4 visa, be a valid USA Permanent Resident or a USA Citizen at the time of their application.
- Candidate must pass the UNGSST/ASAT to be appointed to this position.
Required Competencies
Values
- Exemplifying integrity
- Demonstrating commitment to UNFPA and the UN system
- Embracing diversity in all its forms;
- Embracing change
Core Competencies
- Achieving Results
- Being Accountable
- Developing and Applying Professional Expertise/Business Acumen
- Thinking analytically and Strategically
- Working in Teams/Managing Ourselves and our Relationships
- Communicating for Impact
Functional Competencies
- Providing logistical support
- Managing data
- Managing documents, correspondence and reports
- Managing information and workflows
- Planning, organizing and multitasking
- Supporting financial data analysis
NOTE TO APPLICANTS:
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
UNFPA is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
We are no longer accepting applications for this position.
