The Position:
The Administrative/Finance Associate position is in the Sub Regional Office of the Caribbean (SROC) and is based in Jamaica. Under the guidance and supervision of the International Operations Manager (IOM), delivers quality admin and finance services with a client-focused approach, supporting SROC and UNFPA projects, and reports to the International Operations Manager.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Administrative/Finance Associate delivers quality services in administration and finance to internal and external clients mastering all relevant rules, guidelines, processes, and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures, and guidelines, providing support and guidance to the SROC and UNFPA-supported projects. S/he ensures the effective functioning of financial operations and systems in support of the programme and office management and works closely with programme and project staff providing financial monitoring and analysis of projects and advising managers on expenditure trends and implementation rates.
You would be responsible for:
A. Finance and Budget Management
B. Procurement
C. General Administrative Services
A. Finance and Budget Management
- Prepare and monitor the administrative budget and ensures financial transactions are in accordance with UNFPA financial rules and procedures. Proposes procedures to improve internal controls and efficiency and respond to audit issues.
- Adapt processes and procedures, anticipates, and manages operational requirements of programme/ project inputs under national execution in terms of personnel, sub-contracts, equipment, fellowships, study tours, and other programme and project-related events to facilitate programme/ project delivery.
- Full compliance with UNFPA rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
- SROC Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with office management.
- Implementation of cost sharing and trust fund agreements, elaboration of conditions of contributions within the CO resource mobilization efforts.
- Facilitate the conduct of HACT audits and other assurance activities and ensures the development and implementation of follow-up actions.
- Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management.
- Support to the CO administrative business processes mapping and elaboration of the internal standard operating procedures (SOPs).
- Preparation of administrative team results-oriented work plans.
- Implements corporate systems and applications in support of finance and human resource management and country office operations, creates systems and mechanisms for effective management of UNFPA resources, and advises and trains project staff.
B. Procurement
- Reviews procurement requests and initiates procurement procedures for office and project equipment, supplies, and services in a transparent and cost-effective manner; recommends procurement decisions. Contributes to the smooth running of the office by ensuring provision and maintenance of services and supplies following-up processes and maintaining up-to-date inventory and records.
C. General Administrative Services
- Reviews and prepares material for common system activities relating to common services and premises, cost recovery, privileges and immunities, entitlement and salary surveys, security etc.
- Participate in Joint UN Networks such as HACT, Finance and facilitate Business Operations Strategy (BOS) for Jamaica
Carry out any other duties as may be required by UNFPA leadership.
Qualifications and Experience:
Education:
High School Diploma is required. University Degree in Business Administration and/or Finance, desirable.
Knowledge and Experience:
- Seven (7) years of relevant experience in administration, finance, or office management
- Be familiar with UN Operational Rules and Regulations; direct working experience applying and handling UN Operational rules and regulations, a high advantage.
- Familiarity and good knowledge of relevant ERP will be an asset.
- Be Proficient in current MS Office software applications and corporate IT system
Languages:
Fluency in English. Working knowledge of other official UN languages, preferably French and/or Spanish, is desirable.
Required Competencies:
Values:
- Exemplifying integrity,
- Demonstrating commitment to UNFPA and the UN system,
- Embracing cultural diversity,
- Embracing change
Core Competencies:
- Achieving results,
- Being accountable,
- Developing and applying professional expertise/business acumen,
- Thinking analytically and strategically,
- Working in teams/managing ourselves and our relationships,
- Communicating for impact
Functional Competencies:
- Providing logistical support
- Managing data
- Managing documents, correspondence and reports
- Managing information and work flow
- Planning, organizing and multitasking
- Supporting financial data analysis
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.
Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.
We are no longer accepting applications for this position.
