Ethics Associate, Ethics Office, Office of the Executive Director, New York, G-7

The Position:

The Ethics Office is located in the Office of the Executive Director, UNFPA Headquarters in New York. The Ethics Associate reports directly to the Ethics Advisor.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

You would be responsible for:

Substantial operational management of the UNFPA financial disclosure system:

• Determine for each cycle the staff who will need to file
• Configure the system to record financial disclosures
• Draft communication to staff concerned
• Respond to staff queries
• Track compliance and perform necessary follow up
• Prepare report on disclosure cycle, including compliance, issues and recommendations for follow up;
• Review of completed financial disclosures
• Review each disclosure for completeness
• Carry out multi year analysis
• Determine possible areas of potential conflict of interest, and other areas for follow up by the Ethics Adviser

Training and Education

• Liaise with the UN Ethics office and other UN agency Ethics Offices concerning training, information materials, meetings, seminars, etc.
• Provide substantial input into the design of training events and educational materials
• Organize learning events (HQ, (sub)Regional)

Information Management

• Provide substantial input in the design and creation of internal databases and other confidential records management systems: ensure that the data is up to date and complete.
• Screen and prioritize all incoming correspondence (mail. email, fax), compile relevant background information and reference material, identify issues requiring Advisor's attention.
• Create and maintain administrative procedures and systems, including case-load monitoring system and status reports.
• Prepare a variety of reports, presentations, tables, lists, statistics and diagrams.
• Independently handle a wide range of complex information requests and respond or draft responses to a range of parties.
• Maintain the Ethics Office website
• Liaise with Division of Oversight service concerning status of cases referred for investigation and audits of financial disclosure.
• Provide input into the annual report to the Executive Director

Work Planning & Financial Management

• Provide substantive assistance in the preparation and development of the Office Management Plan program
• Manage the Ethics Office budget

Any other duties assigned by the Ethics Advisor.

Qualifications and Experience: 

Education:  

High school or equivalent diploma

Knowledge and Experience: 

• 7 years working experience in general services, preferably in the UN system.
• Knowledge in the field of administrative services, human resources, finance.  
• Pass UN GGST/ASAT to be appointed
• Candidates for this position must have valid a G-4 visa or have a valid USA Permanent Residency or be a USA Citizen at the time of their application.

Languages: 

Fluency in English is required. Knowledge of a second official UN language, preferably French, highly desirable.