FAST-TRACK: Personal Assistant to the Representative, Fixed term Appointment, G-6, Kabul, UNFPA Afghanistan

The position:
    
The Personal Assistant (PA) to the Representative is located in the UNFPA Afghanistan Country Office (CO) and reports to the Representative. 
 

How you can make a difference:
 
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
 
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The PA provides senior level communications, administrative and secretarial support, maintaining full confidentiality in all aspects of assignment, maintenance of protocol procedures, information flow and follow-up on deadlines and commitments made.  The PA also provides organizational functions to the Afghanistan CO in terms of: providing effective communications support; ensuring facilitation of knowledge building and management; providing logistical support; and coordinating the secretarial services.

Qualifications and Experience
    
Education:  
 
• Completed Secondary Level Education required. First level university degree desirable. Additional certificate of formal training from a recognized institution in the area of office administration/management and Secretarial Studies is an asset.
 
Knowledge and Experience: 
 
• Minimum of six (6) years of working experience in administration and/or senior secretarial level is required;
 
• Excellent communication skill and the ability to draft correspondence in a clear, accurate and concise manner; Possession of tact and discretion;
 
• Strong interpersonal, planning, organizational and multi-tasking skills and the ability to work independently whilst managing conflicting priorities with minimum supervision;
 
• Some experience in research assistance, general understanding of programme support, monitoring and evaluation is desirable;
 
• Previous work experience and knowledge of protocols within the United Nations is an additional advantage;
 
• Ability to work harmoniously in a multi-cultural and multi ethnic environment respecting cultural and religious diversity;
 
• Some experience in research assistance;
 
• Computer literacy - Word, Excel, Power-point, etc.;
 
• Good knowledge of Atlas/PeopleSoft;
 
• Initiative, sound judgment, strong interest in development work, especially the mission of the United Nations Population Fund and dedication to the principles of the United Nations.
 
Languages: 
 
Fluency in English with excellent writing, analysis and communication skills; knowledge of Dari and Pashto is desirable.