National Consultant Finance Support

Hiring Office:

UNFPA Philippine Country Office

Purpose of consultancy:

You will support the effective management of the UNFPA programme through finance management. Mainly you will work with both the programme and Finance team to ensure timely planning, implementation and reporting of financial resources. You will support the management and coordination of the Harmonized approach to cash transfers (HACT) assurance activities

Scope of work:

(Description of services, activities, or outputs)

1. Finance and Accounting Services
   1. Process vouchers for payment in accordance with UNFPA Financial Rules and Regulations.  Ensure charts of accounts used and computations are accurate, with complete supporting documents
   2. Conduct monthly reconciliation of accounts and promptly report any discrepancies to the supervisor for timely action.
   3. Review IP work plans against the finance operational review checklist to ensure accuracy and compliance.
   4. Monitor the Operating Fund Accounts (OFA) and provide updates to SMT and relevant staff
   5. Assist in timely preparations of donor financial reports 
   6. Support in facilitating the mid-year and year-end account closure processes.
   7. Take other related tasks as assigned by the supervisor
2. HACT Assurance activities both financial audit and spot check
   1. Support the development of annual HACT assurance plan, implementation, monitoring and reporting of  the planned activities
   2. Coordinate with the CO programme team and the auditors for timely implementation of planned HACT activities
   3. Support the analysis of IP HACT assurance activities results to inform the IP management approach and capacity building activities. 
   4. Support the monitoring of IPs implementation of corrective and preventive measures resulted from assurance activities including follow-up on action plans to ensure compliance
   5. Work with HACT colleagues from other UN agencies to support the execution of HACT assurance activities within the UN 
   6. Provide support to the IPs on financial management of UNFPA funds. 

Duration and working schedule:

6 months consultancy, with expectation of extension 

Place where services are to be delivered:

UNFPA Country Office - Mandaluyong Metro Manila

Delivery dates and how work will be delivered (e.g. electronic, hard copy etc.):

This is a full time consultancy (Monday - Friday) 

Monitoring and progress control, including reporting requirements, periodicity format and deadline:

The monthly accomplishment report, along with a certification of payment (COP) with details of the work completed and challenges encountered to be submitted by the 5th of every month.

Supervisory arrangements: 

The Finance IC will work under the overall supervision of the International Operations Manager and the direct supervision of the Admin and Finance Associate. The IC will also collaborate closely with the Programme and Finance team in the Philippines Country Office.

Expected travel:

Occasional travel depending on need i.e. workshops, visits to the IPs e.t.c

Required expertise, qualifications and competencies, including language requirements:

Job requirements:

First level university degree, preferably in business administration, office management, accounting, finance or other relevant fields.  CPA is an advantage.

• At least 5 years of relevant experience in Finance management. 
• Attention to detail and strong analytical skills;
• Fluency in oral and written English essential; and
• Familiarity with the UN System will be an asset.

Core Competencies:

• Integrity, commitment, cultural sensitivity and valuing diversity;
• Developing people/Coaching and Mentoring;
• Building and managing relationships; and
• Personal leadership and effectiveness.

Functional Competencies:

• Business acumen;
• Implementing management systems;
• Innovation and marketing of new approaches;
• Client orientation;
• Organizational awareness; 
• Strategic alignment of human resource practices; 
• Promoting organizational change and development;
• Impact and influence; and
• Job knowledge/technical expertise.