National post, Administrative & HR Analyst, NOA, Suva Fiji

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new strategic plan (2023-2027), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The key results of this post have an impact on the overall Sub Regional Office efficiency in administrative and human resources management across the 14 Pacific Island Countries. Provide overall support and oversight on the administrative procedures of the office including travel, administration and asset management.

The Primary roles are:

You would be responsible for:

• Providing advice and information on all corporate strategies including changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, and change management processes. 
• Ensuring full compliance of human resources recording and reporting systems in line with UNFPA rules and regulations, in coordination with senior management of the country office, HQ and the Regional Office.
• Assisting in the organization of recruitment processes, including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, and participating in interview panels.
• Setting up of vendor profiles, liaising with candidates, and maintaining complete updated documentation.
• Maintaining and monitoring leave records and Absence Processor in Quantum.
• Full compliance of HR activities with UNFPA policies, procedures and strategies; effective implementation of the internal control, analysis of parameters in support of proper design and functioning of the HR management system.
•  HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management
•  Analysis and elaboration of proposals on the proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.
• Coordinating the performance appraisal process, advising on issues related to performance, and maintaining confidential documents on staff.
• Preparing and renewing contracts and following up on global payroll issues. 
• Administering staff entitlements and position funding delegated to the country office.
• Assisting the International Operations Manager in the updating of the Chart of Account details for the country office positions. 
• Monitoring and tracking through Quantum plus all transactions related to positions, recruitment, benefits, recoveries, adjustments and separations, and maintaining updated records of the country office staffing.
• Preparing and reviewing submissions to the Local Compliance Review Board (CRB);
• Coordinating the preparation of the Office Learning Plan and Individual Learning Plans, in consultation with the International Operations Manager and Senior Management.
• Ensuring the timely conduct of UN-related surveys such as the Local Salary Survey, and the Hardship and Place-to-Place surveys in liaison with the OMT HR Working Group. 
• Assist in the preparation of major procurements such as LTA, ITB, RFP etc.
• Implement all applicable policies and procedures related to travel to ensure compliance and processing in a timely manner.
• Represent UNFPA in related Human Resources working group meetings.
• Provides support to the implementation of HR strategies and policies focusing on achievement of the following results:

Qualifications and Experience 

Education: 

• Advanced University degree in Human Resource Management, Business Administration, Psychology, International Relations, Organizational Development, Public Administration, Law, International Development or other relevant social sciences.  Additional professional training an advantage.

Knowledge and Experience:

Fluency in English is required. Fluency in local Pacific language is an advantage.

Required Competencies 

Values: Exemplifying integrity,  Demonstrating commitment to UNFPA and the UN system,  Embracing cultural diversity,  Embracing change.	Functional Competencies: Communication and interpersonal skills Managing documents, correspondence & reports,  Managing information and workflow, Planning, organizing and multi-tasking, Strategically positioning UNFPA programmes,  Generating, managing and promoting the use of knowledge and information;
Core Competencies:  Achieving results, Being accountable, Developing and applying professional expertise/business acumen, Thinking analytically and strategically, Working in teams/managing ourselves and our relationships, Communicating for impact.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Compensation and Benefits 

This position offers an attractive remuneration package including a competitive net salary plus health insurance, pension, dependency allowances, annual/sick leave and other benefits as applicable, at NOA/1. Follow the link https://docs.google.com/spreadsheets/d/165_eYHDZcHI40RTBjt9UuX3O3frbZevE/edit?usp=sharing&ouid=114153250505118380888&rtpof=true&sd=true

for information about the NOA/1 salary scale for Fiji

Disclaimer 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www