The Position:
Under the overall guidance of the Representative and under direct supervision of the International Operations Manager, the Operations Manager (OM) supports planning for UNFPA Country Office (CO) operations, upkeeping management targets and outsourced services, ensuring timely implementation, monitoring and reporting, addressing risks, promoting efficiency and effectiveness for the accomplishment of desired results.
The Operations Manager, leads the operations team under their supervision in supporting a smooth functioning of financial management, administration and asset management, ICT, travel and logistics management, and premises management.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Operations Manager ensures a fully accountable, well-managed and results-oriented Country Office (CO). You will contribute your operational expertise to facilitate effective delivery of UNFPA country programme, which aims to realize 2030 Development Agenda in order to make a positive difference in lives of millions of people. Participating in
inter-agency coordination through the UN Operations Management Team (OMT), you will foster a collaborative, client-oriented approach towards the UNFPA CO team, UNFPA Implementing Partners and UN community, supporting effective communication and cooperation with Regional Office (RO) and Headquarters (HQ) as necessary.
You would be responsible for:
- In close collaboration with programme team and senior management, contributing to effective implementation, financial monitoring and reporting on country programme and projects results and achievements.
- Contributing to strategic and efficient management and oversight of financial resources ensuring a risk-based approach and compliance with UNFPA financial regulations, rules, policies and procedures, well-functioning performance tracking, reporting and internal control structures and mechanisms, timely implementation of audit recommendations.
- Managing day-to-day office operations, ensuring smooth running of the office and provision of high quality and timely service delivery by the operations team in a client-oriented manner.
- Addressing operational bottlenecks in a proactive manner, advising when deviations from regulations may be required, and proposing alternative solutions to meet outcomes.
- Monitoring and facilitating execution of financial, administrative, ICT, logistics and travel services, asset and inventory management, premises and common services; maximizing efficiency and effectiveness, streamlining and simplifying internal processes.
- Assessing operational requirements for implementation of the country programme, ensuring optimal logistics and administrative support of the office and projects.
- Supporting effective national execution of UNFPA activities, monitoring and building capacity of UNFPA Implementing Partners specifically focusing on sound financial management, conducting assurance activities in line with HACT framework.
- Overseeing administrative processes in line with corporate procedures, ensuring timely provision of goods and services for the CO; securing required clearances and undertaking negotiations and effectively performing contract management processes.
- Supervising operations team, including out-sourced operations personnel at the CO
- Participating in inter-agency meetings/ or leading OMTs or inter-agency mechanisms, and contributing to operational and management aspects of the UN reform (Business Operations Strategy, Common Back Office, Harmonized Approach to Cash Transfers), as well as ensuring UNFPA interests are reflected in activities related to e.g. common services and premises, financial arrangements security and etc.
- Supporting a continuous flow of up-to-date information between the CO and the Regional Office and HQ
- Performs other duties as assigned by the supervisor.
Qualifications and Experience:
Education:
Advanced degree in business administration, public administration, finance, accounting, social science or a related discipline.
Knowledge and Experience:
● Minimum of two years of relevant experience in administration or finance, , .
● Progressively responsible experience in operations with UN or International NGO is desirable.
● Ability to supervise and lead.
● Ability to work in a multicultural environment, strong inter-personal, coordination and communications skills. Ability to build effective relationships.
● High integrity standards, strong capacity for sound judgement and capability to work with limited supervision.
● Proficiency in current office software applications, ERP and corporate ICT systems.
Languages:
Fluency in English, Ukrainian and Russian.
Required Competencies:
Values:
• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change
Core Competencies:
- Achieving results,
- Being accountable,
- Developing and applying professional expertise/business acumen,
- Thinking analytically and strategically,
- Working in teams/managing ourselves and our relationships,
Functional Competencies:
- Managing the organization’s financial resources
- Managing recruitment processes
- Developing ICT standards and applications
- Providing procurement services
Managerial Competencies:
- Providing strategic focus,
- Engaging in internal/external partners and stakeholders,
- Leading, developing and empowering people, creating a culture of performance
- Making decisions and exercising judgment
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary, health insurance and other benefits as applicable.
Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.
We are no longer accepting applications for this position.
