National Post: Programme Assistant, Cairo, Egypt (G5)

The Position:

The Programme Assistant is responsible for implementing the organizational programme policies and procedures in the UNFPA Country Office (CO) in Egypt. You will deliver quality services in adherence to relevant policies and standards established by the HQs and apply programme-related guidelines, processes and procedures to the UNFPA CO activities.   

You will report directly to the RH/ FP Programme Specialist

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

In the UNFPA country office in Egypt and in the context of the implementation of the 11^th Country Programme, you will play a vital role in providing programme, administrative and financial support to the RH/FP programme and technical team in the UNFPA Egypt Country Office as well as to national counterparts. You will provide quality support to ensure accurate and reliable programme, administrative and financial data and information are available and reported in a timely manner with required quality checks, in line with UNFPA guidelines and procedures. 

You will build close relationships with CO programme and operations teams, Regional and HQs-based Programme Specialists, national counterparts, implementing partners as well as the UN agencies for efficient and effective delivery of quality programme support services. 

You would be responsible for:

Programme implementation support

• Undertake logistical, administrative and financial arrangements required for the organization of technical workshops, inter-agency meetings, panel discussions, roundtables, missions, and other events organized by the programme and technical team;
• Assist the RH/FP programme team in coordinating the UNFPA technical coordination groups;
• Support the coordination with field offices through the provision of administrative and logistical support;
• Review incoming correspondence, collect and prepare necessary information for reply/action, and draft and finalize response;
• Prepare first drafts of responses to inquiries received by the RH/FP programme and technical team for action by supervising officers;
• Prepare travel authorizations and coordinate with the operations team on travel arrangements;

Programme information management

• Contribute to maintaining the office filing system and assist in archiving;
• Maintain and update country, partners and project files, including project progress reports, work plans and budgets in compliance with guidelines for the regional programme;
• Manage the minutes and action points from RH Team meetings; 
• Organize, compile and process information from donors, Regional Offices, programme countries, and country offices, as inputs to various databases and documents

Programme financial support

• Prepare requisition request in Quantum with input from the RH/FP programme and technical team members; utilize Quantum and PowerBI reports to produce monthly reports on the financial status of programmes or projects; create receipts on Quantum  as needed; 
• Apply UNFPA rules, regulations, and procedures: 
• Assemble briefing materials and prepare power-point and other presentations for the RH team in the CO;

Qualifications and Experience: 

 

Education:  

At least Completion of secondary school with additional course work/Certificate in public administration, finance or economics. 
 

Knowledge and Experience: 

• 5 years previous relevant experience in programme/project management
• Previous experience in the UN is an asset;
• Strong interpersonal and organizational skills;
• Computer literacy - Word, Excel, Power-point, etc.;
• Good writing and communication skills.
• Demonstrated ability to work in a team environment

Languages: 

Fluency in English and Arabic are required.

Required Competencies: 

Values:

 

Exemplifying integrity, 

 

 

Demonstrating commitment to UNFPA and the UN system, 

 

 

Embracing cultural diversity, 

 

 

Embracing change

 

Core Competencies: 

 

Achieving results,

 

 

Being accountable,

 

 

Developing and applying professional expertise/business acumen,

 

 

Thinking analytically and strategically,

 

 

Working in teams/managing ourselves and our relationships,

 

Functional Competencies:

 

Functional Competencies>

 

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. 

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.