NATIONAL POST: Programme Assistant, Moroto, Uganda, G-5

  • Level: G-5
  • Contract type: Fixed Term Appointment
  • Closing date: 26 Oct 2016 05:00 PM (America/New_York)
  • Duty station: Moroto, Uganda

THIS POST IS OPEN ONLY TO NATIONALS AND PERMANENT RESIDENTS OF UGANDA

Position Summary:

Under the supervision of the Moroto Decentralized Office (DO) Programme Coordinator, the Program Assistant will:

  • Provide administrative and secretarial support to the sub-Office.
  • Facilitate incoming missions from Kampala or elsewhere.
  • Maintain filing system for UNFPA supported projects in accordance with established classification system.
  • Draft correspondences on programme related issues in consultation with programme officers.
  • Facilitate logistic support and security related issues.
  • Maintain Petty Cash for sub-office.
  • Initiate project needs assessment in consultation with programme specialists.
  • Provide overall management of sub-office premise.
  • Provide support to the sub-office by coordinating and monitoring relevant business processes and procedures and activities, paying attention to detail and adhering to deadlines.
  • Effectively provide general research support from records, reports and prepares periodic and ad hoc reports on programme and project activities.
  • Prepare and maintains records documents and control plans for the monitoring of project/programme implementation.
  • Keep the sub-office informed by providing relevant information, reports or status updates.
  • Organize meetings; initiate and coordinates preparation of agenda and necessary documentation for meetings as well as workshops and conferences.
  • Act as Secretary to internal meetings.
  • Draft routine correspondences.
  • Perform other support duties as required.

Qualifications and Requirements:

  • Preferably a University Degree or equivalent
  • Five years relevant experience in an international organization.
  • Fluency in English.
  • Incumbent is expected to have thorough knowledge and use of all relevant computer software applications. 

We are no longer accepting applications for this position.

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