The Logistics Associate is responsible for supporting the Country Representative and Emergency Response Team on all aspects of humanitarian supply management. This includes responsibilities around ensuring proper coordination, implementation, monitoring and tracking of logistics activities of UNFPA supported humanitarian response. Under the overall supervision of the UNFPA Country Office (CO) Representative and /or Head of Office, and the direct supervision of the PSRO Humanitarian Specialist/Emergency Response Coordinator, the incumbent will assist the Country Office in the planning, coordination and implementation of UNFPA’s humanitarian supplies management.
The scope of the activities listed below may vary, depending on the length of the assignment and phase of the crisis. More specifically, the incumbent will ensure:
- Support in data capture and reporting of programme supplies including preparation of procurement plan for RH commodities, medical equipment, dignity kits and other humanitarian supplies by consolidation of needs, forecasting of data based on country usage and requirements in the Region,
- Entering data in the annual procurement plan for processing; follow-up on requests of commodities with distribution partners; follow inventory reports reconciliation, ensuring they are timely generated for request, supply, forecast, procurement and distribution;
- Follow up on stock reports and receipts of goods; analyze logistics data and information generated, and prepare reports that inform appropriate decision making and follow up actions including generate consumption, stocks on hand, stock out and other relevant reports to facilitate forecasting and quantification.
- Initiate and document any communications in regard to discrepancies, damages or other issues identified during the receiving and inspection process;
- Prepare delivery slips and coordinate the preparation of the shipments with the warehouse focal points or managers, as appropriate;
- Supervise and follow up delivery of the commodities and supplies to either UNFPA or IP warehouses; Liaise with shipping agents on vessels and air schedule and coordinate
- logistics involved in repackaging and shipping of RH commodities;
- Coordinate distribution of RH Kits/commodities and medical equipment with local health authorities e.g. warehouse managers and programme coordinators;
- Ensure the appropriate delivery documents are promptly completed, signed and properly filed;
- Perform in country inventory stock counts and reconciliations on quarterly basis;
- Perform monthly stock counts and keep records and documents up to date with information of current stocks in PSRO leased warehouse
- Coordinate safe disposal of expired and damaged goods;
- Serve as the office point of contact for all cases involving inventory write-offs;
- Support the process of assessment warehouse, spot checks and audit of programme supplies.
- Cultivate and maintain effective working relationships with local, regional and other relevant partners and identify opportunities for improving humanitarian supply chain management.
- Perform other tasks as assigned by the Representative.
Requirements, Qualifications and Experience:
- Completion of Secondary Level Education is required.
- Bachelor’s degree in administration, economics, business management or related degree is preferable.
- Formal recognized training and/or local or international certification in logistics and/or procurement is an asset.
- Minimum of Six (6) years of relevant experience in supplies management, logistics or related field in an international organization, the private or public sector, preferably in health sector.
- Knowledge of good storage and distribution practices established by the World Health Organization is desirable.
- A valid driving licence (preferably for both manual and automatic transmission) will be an added advantage
- Experience with mSupply or other specialized inventory management software desirable.
- Excellent skills in MS Office packages, databases and the Internet.
- Familiarity/Experience in the use of Google Scripts (or JavaScript in general) for data management is highly desirable.
- Experience in or familiarity with a humanitarian setting a major asset.
- Fluency in English.
We are no longer accepting applications for this position.
