The Position:
This position is located in the office of the Director, Division for Management Services (DMS). Under the supervision of the Director and in close collaboration with the Planning and Coordination Specialist, the Personal Assistant will provide critical support to, and ensure efficient day-to-day functioning of, the DMS Directorate.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Personal Assistant is expected to demonstrate responsibility and initiative and act as a key administrative resource to the DMS Director ensuring the smooth functioning of the Directorate. You will ensure confidentiality, maintenance of protocol and efficient and effective functioning of administrative support procedures, inter alia liaising as necessary with the planned HQ Pooling facility for their delivery. The role also ensures timely management of information flows through the Directorate, following up as necessary on deadlines agreed and commitments made. And recommends continuous standard and operational process improvements to enhance the efficiency of business practices.
Qualifications and Experience
Education:
Completed secondary level education with supplementary training in Administration/Office Management, Communication and Computers.
Knowledge and Experience:
• 6 years experience in administrative and secretarial support.
• Good drafting skills.
• Some background in fiduciary matter desirable
• Highly motivated
• Ability to work independently under pressure
• Strong interpersonal and organizational skills.
• Ability to maintain diplomacy, tact and client focus with internal and external partners
Languages:
Fluency in English is required; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.
We are no longer accepting applications for this position.
