Procurement Associate FTA, GS6

The Position:

Under the overall supervision of the Humanitarian Supplies Logistics- Team lead and the
direct supervision of the Procurement Analyst, and in direct coordination and
collaboration with the UNFPA Palestine Supply Unit, the Procurement Associate delivers
quality services in procurement, and supports the country office operations in
compliance with all relevant rules, guidelines, processes and procedures. S/he takes a
client-oriented results-focused approach to interpreting the rules, procedures and
guidelines, providing support to the CO and UNFPA-supported projects.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted,
every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic
plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA
and focuses on three transformative results: to end preventable maternal deaths; end
unmet need for family planning; and end gender-based violence and harmful practices.
These results capture our strategic commitments on accelerating progress towards
realizing the ICPD and SDGs in the Decade of Action leading up to 2030.
UNFPA will be implementing its 7th Country Programme 2023-2025 in Palestine which
will continue to respond to the humanitarian needs of the population, bridge
humanitarian and development programming and include a more sustainable response
for improved resilience. The vision and focus of the Country Programme 2023-2025 are
to urgently accelerate reduction of stagnated unmet needs for family planning and
increasingly higher rates of gender-based violence and child marriage, whilst
simultaneously returning to and sustaining earlier gains on maternal mortality.
In a world where fundamental human rights are at risk, we need principled and ethical
staff, who embody these international norms and standards, and who will defend them
courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and
sustained results; we need staff who are transparent, exceptional in how they manage
the resources entrusted to them and who commit to deliver excellence in programme
results.

Job Purpose:

The Procurement Associate is responsible for including:

A.  Support in Procurement Processes

• Assisting the Procurement Officer in managing procurement activities, including the preparation, review, and evaluation of tender documents, and conducting quotation analyses in line with UNFPA procurement rules.
• Collaborating with internal teams to ensure all procurement activities are aligned with organizational and project-specific requirements, ensuring transparency and cost-effectiveness.
• Assisting procument officer in Leading efforts to procure Reproductive Health (RH) kits for the West Bank and Gaza, ensuring compliance with UNFPA procurement protocols and national regulations.
• Exploring local sourcing options for RH kits and other essential medical supplies to ensure timely, cost-effective procurement that supports the specific needs of the region.
• Coordinating with local suppliers in WB and Gaza to ensure quality control and compliance with health and safety standards for locally sourced medical supplies.
• Monitoring the supply chain for RH kits, from sourcing to delivery, to ensure all medical supplies reach their intended destinations promptly and meet the required specifications for health projects in the region.

B. Market Research & Supplier Database Management

• Conducting market research to identify and evaluate potential suppliers, ensuring the supplier database is accurate, up-to-date, and responsive to UNFPA procurement needs.
• Engaging with suppliers to gather relevant information for sourcing and verifying the availability of goods and services to meet UNFPA procurement requirements.

C. Liaison with UN Agencies

• Liaising with other UN agencies to gather information on existing contracts, fostering collaboration, and sharing procurement information to ensure cost-effective sourcing across agencies.

D. Reporting & Analysis

• Preparing procurement-related reports and analyses, including drafting responses to inquiries from stakeholders and senior management. Ensuring reports align with the clearance processes established by the Supply Unit Team Lead.
• Monitoring procurement performance through data analysis and reporting to improve processes and address any discrepancies or inefficiencies.

E. Reviewing Procurement Requests & Processing

• Reviewing procurement requests for office and project equipment, supplies, and services, ensuring the requests are processed transparently, adhering to cost-efficiency and regulatory standards.
• Collaborating with project teams and administration staff to facilitate smooth processing of procurement requests.

F. Long-term Agreements & Internal Controls

• Supporting the Administrative Associate in managing long-term agreements, ensuring compliance with UNFPA regulations, and facilitating the timely renewal or initiation of agreements.
• Identifying and proposing improvements to internal procurement procedures to enhance efficiency and mitigate risks. Addressing audit-related issues to ensure compliance with procurement rules and standards.

 

J. Service Procurement Support

• Assisting in the procurement of services, ensuring that contracts for services are well-managed and responsive to project and office needs.

 

 

H. RH Last mile delivery support 

• Leading efforts to procure Reproductive Health (RH) kits for the West Bank and Gaza, ensuring compliance with UNFPA procurement protocols and national regulations.
• Exploring local sourcing options for RH kits and other essential medical supplies to ensure timely, cost-effective procurement that supports the specific needs of the region.
• Coordinating with local suppliers in WB and Gaza to ensure quality control and compliance with health and safety standards for locally sourced medical supplies.
• Monitoring the supply chain for RH kits, from sourcing to delivery, to ensure all medical supplies reach their intended destinations promptly and meet the required specifications for health projects in the region.

Work Relations:

The Procurement Associate reports to the Procurement Analyst and is an integral part of the Supply Team. He /She maintains collaborative relationships with all relevant programme and operations staff based in Jerusalem, Ramallah, Cairo and Gaza and delivers quality services in administration and procurement to those internal and external clients. 

Qualifications and Experience: 

Education:  

Completed First level university degree in Business in Procurement and Logistics/supply chain Management, or relevant.

 

Knowledge and Experience: 

• Two years of relevant experience in supply chain and procurement, preferable in medical procurement.
• Proficiency in current office software applications and corporate IT systems.
• UN Experience will be an asset. 

 

Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing cultural diversity
• Embracing change

 

Core Competencies:

• Achieve results
• Being accountable
• Developing and applying professional expertise/ business acumen
• Thinking analytically and strategically
• Working in teams/ managing ourselves and our relationships
• Communicating for impact

 

Functional Skill Set:

 

• Managing documents, correspondence and reports
• Providing procurement and logistical support
• Managing information and workflow
• Planning, organizing and multitasking
• Ability to secure confidentiality in procurement processes

 

Other Desirable Skills:

• Proven ability to careful management of details is a must including precise use of written language
• Attention to quality and capacity to meet deadlines.
• The position requires candidates to work in an environment where continuous improvement is required and being available to deal with a steep learning curve.
• Able to take informed decisions, having initiative and being proactive. 
• Excellent communication skills, including the ability to actively listen and discern issues.
• Ability to work independently, to communicate clearly both orally and in writing; courtesy, tact and ability to work effectively with people of different national and cultural backgrounds in a team environment. 

 

 

Languages: 

 

Fluency in English & Arabic.

 

Compensation and Benefits:

 

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

 

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. 

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.