Job Description
The Position:
The Programme & Finance Associate is located in the SROC Jamaica-Kingston and reports directly to the International Operations Manager.
He/she will be responsible for providing functional leadership in Finance and ensures effective functioning of financial, administrative operations and systems in support of the Spotlight project.
Job Purpose:
In a global organization, where many of our people are based in challenging environments, you will play a vital role in ensuring the smooth, efficient and effective administrative and financial support for the implementation of the new multi-UN agency EU-UN Spotlight Initiative project for UNFPA Sub-regional Office for the Caribbean.
The Spotlight Initiative is a program set at addressing the SRHR needs of women and girls survivors or those at risk of gender based violence and harmful practices. In collaboration with UNFPA SRHR and Gender/GBV units, Government counterparts, sister UN agencies and other partners, the project will work across various thematic areas for a comprehensive response to ending GBV and harmful practices.
Job Responsibilities:
A. Ensuring an effective financial recording and reporting system for the Spotlight Project
•Ensuring an effective financial recording and reporting system, internal control and audit follow-up and processes financial transactions in an accurate and timely way;
•Assisting in the formulation of Spotlight project budgets;
•Establishing and maintains contacts with government counterparts and implementing partners to ensure an effective and efficient collaboration;
•Facilitating the conduct of HACT audits and ensures the development and implementation of follow-up actions;
•Working closely with Programme and Project staff providing financial monitoring and analysis of projects and advising managers on expenditure trends and implementation rates.
•Supporting the monitoring of programme financial performance for all project funds by providing necessary financial information and analysis, including implementation rate against indicators/results. Detects potential over-under expenditure problems and suggests remedial action;
•Facilitating all payment requests, financial record-keeping and preparation of financial reports required in line with HACT financial rules and procedures;
•Developing tools and mechanisms for effective monitoring of project budgets, coordinates compilation of financial data and provides accurate and up-dated financial information to UNFPA on a regular basis;
•Integrating financial policies and procedures, particularly relating to National Execution (NEX), into standard operational procedures, and providing guidance and training to staff and project managers accordingly;
B. Provide logistical and technical support to UNFPA programme staff and implementing partners in Programme Administrative Management;
•Providing quality services in administration, procurement, communication and management of office equipment and infrastructure to internal and external clients mastering all relevant rules, guidelines, processes and procedures;
•Taking a client-oriented results-focused approach to interpreting the rules, procedures and guidelines in service of the Country Programme
•Providing logistical and technical support to UNFPA programme staff and implementing partners in Programme Financial Management;
•Assisting in the organization of training activities, ensuring logistical and, where applicable, financial arrangements;
•Monitoring the dashboard to ensure that any items requiring corrections are worked on a timely basis and serves as the focal point for completion of integrated accountability checklist.
Carry out any other duties as may be required by UNFPA leadership.
Qualifications and Experience:
Education:
Completion of secondary education is required. A Bachelor’s Degree in Public Administration, Accounting, Business, Economics, or related field of education desirable
Knowledge and Experience:
- Bachelor's Degree - 3 year(s) experience OR High School certificate- 6 year(s) experience of relevant work experience in the same functional area;
- Knowledge of UN Operational Rules and Regulations; direct working experience applying and handling UN operational rules and regulations would be an advantage;
- Proficiency in current MS Office software applications and other accounting package is essential. Familiarity with ATLAS will be an asset.
- Ability to work under pressure and excellent and human relation skills;
Languages:
Fluency in English, both oral and written, is required.
We are no longer accepting applications for this position.
