The Administrative and Programme Assistant supports the Policy, Strategic Information and Planning Branch by managing data inputs, providing administrative, programmatic and logistical support, and participating in research specific tasks including, but not limited to data collection, data processing and analysis. The assistant will also provide support in the preparation, editing and finalization of presentations, reports and policies.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
You will play an instrumental role in providing logistical, administrative and research support to the Policy, Strategic Information and Planning Branch of the Policy & Strategy Division. You will use established systems and procedures to support the office, as outlined below, and ensure policy compliance.
Main tasks and Responsibilities:
● Assist in research and reporting activities of the Branch, including by compiling, synthesizing and analyzing relevant information and preparing and editing reports of the Branch;
● Manage the Branch’s intranet site, communities and other online files using Google Apps;
● Coordinate the preparation of Branch workplan, annual reports and other reporting mechanisms;
● Manage policies and procedures document repository system, create and manage archived policy database, update the Policies and Procedures Manual
(PPM) website as needed and provide support to the PPM Secretariat;
● Organize, schedule and attend internal meetings, consultations, workshops, conferences, brainstorming sessions, meetings as required, and prepare briefing notes, minutes, follow up where required;
● Make routine updates in applications managed by the Branch;
● Help organize learning sessions for the Branch;
● Undertake administrative tasks, such as procurement, payment processing, hiring, travel arrangements, etc. using the UNFPA ERP systems and applications, as required;
● Apply UNFPA rules, regulations and procedures; and
● Carry out any other duties as may be required by personnel of the Chief, Advisers and Specialists in the Branch.
Required Qualifications and Experience:
● Completion of secondary Level Education required. Training or coursework relevant to this post and/or information technology is an advantage.
● Five years of relevant experience;
● Excellent communication; oral and written skills;
● Strong interpersonal and organizational skills;
● High level of computer literacy - Microsoft office, in particular MS Excel, google suite. Familiarity with databases, social media, and photo editing desirable but not required
● Excellent attention to detail
● Basic knowledge of Statistics or data analysis is desirable
● Fluency in English; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.
Required Competencies:
Values:
- Exemplifying integrity
- Demonstrating commitment to UNFPA and the UN system
- Embracing cultural diversity
- Embracing change
Functional Competencies:
- Providing logistical support
- Managing data
- Managing information and workflows
- Managing documents, correspondence and reports
- Planning, organizing and multitasking
- Supporting financial data analysis
Core Competencies:
- Achieving results
- Being accountable
- Developing and applying professional expertise and business acumen
- Thinking analytically and strategically
- Working in teams/managing ourselves and our relationships
- Communicating for impact
NOTE:
This position offers an attractive remuneration package commensurate with the level of the post. The package includes a competitive net salary, health, dental insurance and other benefits.
Candidates for this position, must have a valid G-4 visa, or be a USA Resident or Citizen. In addition, candidates must pass the UN-GGST/ASAT to be appointed to the position.
We are no longer accepting applications for this position.
