Programme Assistant G-5, Policy, Strategic Information and Planning Branch, Policy & Strategy Division, New York

Job Description

The Position:

The Programme Assistant supports the Policy, Strategic Information and Planning Branch by managing data inputs, providing programmatic and administrative support, and participating in research specific tasks including, but not limited to data collection, data processing and analysis. The assistant will also provide support in the preparation, editing and finalization of presentations, reports and policies. 

The Assistant will report directly to the Chief, Policy, Strategic Information and Planning Branch.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

You will play an instrumental role in providing programmatic, administrative and research support to the Policy, Strategic Information and Planning Branch of the Policy & Strategy Division.  

You will use established systems and procedures to support the office, as outlined below, and ensure policy compliance.

You would be responsible for:

• Assist in research and reporting activities of the Branch, including by compiling, synthesizing and analyzing relevant information and preparing and editing reports of the Branch;
• Manage the Branch’s intranet site, communities and other online files using Google Apps;
• Coordinate the preparation of Branch workplan, annual reports and other reporting mechanisms;
• Manage policies and procedures document repository system, create and manage archived policy database, update the Policies and Procedures Manual (PPM) website as needed and provide support to the PPM Secretariat;
•   Assist with maintaining and providing support for the UN Partner Portal;
• Organize, schedule and attend internal meetings, consultations, workshops, conferences, brainstorming sessions, meetings as required, and prepare briefing notes, minutes, follow up where required;
• Make routine updates in applications managed by the Branch;
• Help organize learning sessions for the Branch;
• Undertake administrative tasks, such as procurement, payment processing, hiring, travel arrangements, etc. using the UNFPA ERP systems and applications, as required;
• Apply UNFPA rules, regulations and procedures;  and
• Carry out any other duties as may be required by personnel of the Chief, Advisers and Specialists in the Branch.

Qualifications and Experience: 

Education:  

• Completion of secondary Level Education required. Training or coursework relevant to this post and/or information technology is an advantage.

Knowledge and Experience: 

• Five years of relevant experience;
• Excellent communication; oral and written skills;
• Strong interpersonal and organizational skills;
• High level of computer literacy - Microsoft office, in particular MS Excel, google suite. Familiarity with databases, social media, and photo editing desirable but not required
• Excellent attention to detail
• Basic knowledge of Statistics or data analysis is desirable
• Knowledge of UNFPA’s ERP/GPS system is desirable

Languages: 

• Fluency in English; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.

   

Required Competencies: 

Values:

• Exemplifying integrity, 

• Demonstrating commitment to UNFPA and the UN system, 

• Embracing cultural diversity, 

• Embracing change

Core Competencies: 

• Achieving results,

• Being accountable,

• Developing and applying professional expertise/business acumen,

• Thinking analytically and strategically,

• Working in teams/managing ourselves and our relationships,

Functional Competencies:

• Providing logistical support
• Managing data
• Managing documents, correspondence and reports
• Managing information and workflows
• Planning, organizing and multitasking
• Supporting financial data analysis

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

Disclaimer: 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.