The Position:
The Incumbent of this post will lead the Programme Management Support Unit (PMSU) composed of Programme/Finance Associates and assistants. In close collaboration with PSRO’s Programme, Technical, M&E, and Operations Teams and UNFPA Country Offices across the Pacific region, s/he as Head of PMSU facilitates the work of the Deputy Director by providing day-to-day support in the coordination and implementation of the UNFPA Multi-Country Programme 2023-2027 for 14 Pacific Island Countries and Territories (Fiji; Federated States of Micronesia; Kiribati; Nauru; Palau; Marshall Islands; Samoa; Solomon Islands; Tonga; Tuvalu; Vanuatu; Cook Islands; Niue; and Tokelau).
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new 7th 5-year Multi-Country Programme (MCP7) for 14 Pacific Island Countries and Territories for 2023-2027 contributes to the global Strategic Plan (2022-2025) that focuses on assisting Member States in achieving three ‘Transformative Results’: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Programme Management Analyst will assist UNFPA Pacific Deputy Director/Representative (Head of Programme) with the provision of advisory, analysis, coordination and quality assurance support to the Senior Management Team of UNFPA Pacific headed by the Director/Representative. The Programme Management Analyst will facilitate the work of the Deputy Director/Representative by providing day-to-day support in the coordination and implementation of the UNFPA Multi-Country Programme for the Pacific 14 countries and territories. The Programme Management Analyst leads the UNFPA Pacific Programme Management Support Unit (PMSU) composed of several programme/finance associates and assistants in PSRO, for developing and mainstreaming practical tools and approaches to promote effective and efficient programme planning, budgeting, implementation, review, monitoring, and knowledge management. S/he will coordinate the monitoring and analyses of the programme/project revenue, budgeting and expenditure for effective planning and utilization of financial resources in accordance with PSRO’s overall programme focus and priorities as per MCP7, ensuring the compliance with corporate policies, rules and regulations.
For these, the Programme Management Analyst will work closely with all the other teams within UNFPA Pacific Sub-Regional Office including the Programme and Operations Teams, M&E Unit, Communications Officer, as well as UNFPA Country Offices across the region.
You would be responsible for:
Under the direct supervision of the Deputy Director/Representative, the Programme Management Analyst will perform the following key roles.
- Effective Programme/Project Management
- Provide a supervisory and mentoring role to the Programme Management Support Unit (PMSU) at PSRO
- Support effective communication and coordination between PMSU and Programme, Technical, Operations teams as well as Country Offices
- Support planning and oversight of the assigned portfolio of programmes/projects and their compliance with programme policies and procedures (PPM) and quality assurance standards as well as established MCO business processes and internal controls, contributes to design of the Standard Operating Procedures on programme and project management
- Coordinate the annual budget preparation and Integrated workplan of all programme resources – both Core (Regular) and Non-core (Other) Resources
- Support timely preparation and compilation of the Annual/Quarterly Work Plans, monthly/quarterly progress reports, final substantial and financial reports
- Support monitoring programme/project expenditures and disbursements to ensure delivery is in line with approved budgets and targeted delivery levels are realized, identify operational and financial problems, and develop solutions
- Contribute to ensuring that all programming, financial and administrative matters related to the programme dimension are transparently, expediently and effectively managed, in line with established UNFPA Policies and Procedures
- Support robust monitoring of key performance indicators and risks related to Multi Country Programme implementation, propose and implement corrective strategies and management measures, and help incorporate lessons learned to future programming
- Oversees results of projects is appropriately entered into corporate systems including United Nations Partner Portal, Quantum and Quantum Plus and Donor Agreement and Reporting Tracking System (DARTS)
- Undertake regular monitoring visits to UNFPA Pacific’s Implementing Partners, Country Offices, and project sites to monitor and review the status of activities including suggestions for improvement.
- Support quality assurance of the entire cycle of programming and management of portfolios and acts as HACT focal point for programmes.
- Advisory Support to Senior Management
- Supports quality assurance of the project documentation prior to final approval by the Senior Management and ensures proper document management and update in the corporate systems and regional platforms (DARTS, Quantum, Quantum Plus, UNPP, ERM, etc).
- Support PSRO SMT in quality implementation of UNFPA Multi Country Programme, contributing to the Pacific UNSDCF in collaboration with other UN Agencies and partners
- Support Senior Management Team in programme planning, management and results monitoring; Prepare quarterly reports both financial and program for the PSRO SMT and Programme Team on programme implementation
- Support the business process mapping and the establishment of internal standard operating procedures in results management and control of the workflows in the Programme Team and country offices
- Support the PSRO SMT with risk identification, reporting and monitoring processes through the UNFPA Enterprise Risk Management Portal.
- Knowledge Management
- Contribute to knowledge creation, codification, dissemination and management in the Pacific SRO through:
- Identifying knowledge gaps in relation to effective project/financial management including through Quantum, Quantum Plus, planning, CPD, Funding and reporting
- Identifying and documenting good practices in UNFPA programming in the Pacific to contribute to the global/regional knowledge management
- Organization of info sessions on good practices, lessons learnt, emerging trends, as well as about new corporate procedures/guidelines
- Promotion of effective use of online and in-person training opportunities; Organization of trainings in areas identified by the learning needs assessment.
Education:
- An Advanced University Degree (Masters) in Business Administration, International Relations, International Development, Sociology, Gender Studies, Economics, Law, Demography, Public Health, Medicine or related field is required.
Knowledge and Experience:
- Minimum of two (2) years of progressive responsible professional experience in a programme management, project financial management, and sub-regional, national and/or local capacity development
- Proven track record of team-work and ability to coordinate;
- Sound knowledge of the development landscape and social and cultural realities of the region
- Proven interpersonal skills, and written/oral communications skills
- Ability to use analytical tools and logic to gather, define information, situations, problems,
- Make timely and appropriate decisions, taking into consideration, various and complex issues
- Computer Literacy: Knowledge of MS Office packages, Google Workspace, and the Internet.
Languages:
- Fluency in English and the national language is a must;
Required Competencies
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Values:
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Functional Competencies:
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Core Competencies:
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Compensation and Benefits
This position offers an attractive remuneration package including a competitive net salary plus health insurance, pension, dependency allowances, annual/sick leave and other benefits as applicable. Please refer to the UN System’s common salary scale here. The initial offer to the selected candidate will be made from Step 1.
Diversity
UNFPA values diversity among its staff. We welcome applications from qualified women and men, including those with disabilities. If you are unable to complete our online application form due to a disability, please send email to xxx@unfpa.org.
Disclaimer
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.
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