Regional Logistician (SCMU) , NOC FTA Cairo Egypt

Job title:                                        Regional Logistician

Level:                                             NOC

Location:                                       Cairo,Egypt
Full/Part time:                            Full Time

Fixed term/Temporary:           FTA

Rotational/Non-Rotational:  Non-rotational

The Position:

The Regional Logistician position is part of the Supply Chain Management Unit’s (SCMU) Regional SCM Desk. The position is physically located in the Regional Office. You will report directly to the Regional Supply Chain Management Specialist.

You will work closely with the colleagues in Headquarters such as those in SCMU in Copenhagen, the Technical Division/Family Planning Branch, the UNFPA Supplies Partnership, the Humanitarian Response Division, the colleagues in the Regional Office and colleagues in the Country Offices in the region.

You are tasked with supporting the Regional Supply Chain Management Specialist on tactical and operational matters of the logistics functions in UNFPA Country Offices (COs) and Implementing Partners in the region across development and humanitarian settings.

How you can make a difference:

UNFPA occupies a unique position in the Reproductive Health Commodity ecosystem as a critical player in supply chain management, a leading public procurer of reproductive health commodities, a trusted partner to national governments, and one of the few organizations with the scale and partnerships necessary to build accountability for last mile delivery. Additionally in humanitarian settings, UNFPA is responsible for ensuring the availability of lifesaving sexual and reproductive health and gender-based violence prevention and response commodities to those hardest to reach, and commodities to enable operational programme implementation in the hardest to operate settings.

The SCMU, which was established in January 2022, ensures that UNFPA is able to support the delivery of life-saving reproductive health products and other programme supplies effectively and efficiently to the end user when and where they are needed. To do so, it provides enabling services to Regional Offices and Country Offices and ensures coordination, end-to-end visibility, and accountability on all supply-chain-management related activities, across all UNFPA Programmes.

Job Purpose:

As the Regional Logistician, you will have the opportunity to work as part of a multidisciplinary team dedicated to ensuring that UNFPA can play its role as action leader and global champion of reproductive health and rights aiming to end unmet need for family planning, maternal death, and violence and harmful practices against women and girls.

1. Provision of Logistics Technical Support

• Advice and provide technical support to UNFPA Country Offices and their Implementing Partners on:
  
  • The preparation and production of the forecast, supply plans and procurement plans for development and humanitarian settings. Conduct their periodic reviews.
  • Logistics preparedness and contingency planning, including prepositioning, engagement with the Logistics Cluster and provide surge capacity where required, to enable continuity and scale up of lifesaving services.
  • Contracting third party logistics services (covering services such as customs clearance, warehousing, transport, and distribution), establish the KPIs and manage the performance of the contract.

• Ensure UNFPA Country Offices and their Implementing Partners in the region has a streamlined and efficient process for:
  
  • Monitoring of active orders/in-coming shipments and that they liaise frequently with SCMU in Copenhagen
  • Obtaining Green Light to ship process.
  • Timely customs clearance process to avoid demurrage.
  • Managing warehouse/storage facilities for UNFPA’s inventory
  • Inventory management processes particularly for accurate and complete accounting, reporting and internal control systems.
  • Transport
  • In-country distribution

2. Provision of Logistics Capacity Building

• Support the Regional Supply Chain Management Specialist in:
  
  • The drafting/adapting relevant national supply chain management training materials and manuals and use them for capacity development at various levels.
  • Developing a capacity building plan for the Region and coordinate structured training programmes to build supply chain capacity of staff in UNFPA Country Offices, Implementing Partners, and other stakeholders.
  • Implement relevant policies, guidelines, and procedures applicable to UNFPA donated commodities.
  • Supply chain coaching
  • Technical capacity development of supply chain and commodity management institutions in the Region, including integration of Reproductive Health Commodity Security into training curricula for various health professionals.
• Provide support to plan, organize, and facilitate dedicated health logistics workshops and trainings to UNFPA Country Offices, Implementing Partners, and other stakeholders.
• Support efforts in building cooperation and partnerships in the logistics sector.

3. Risk and Oversight of the Regional Logistics Function

• Support the Regional Supply Chain Management Specialist in strengthening the culture of accountability and improving governance, risk management, and internal control processes in UNFPA by ensuring that UNFPA Country Offices
  • Have adequate levels of assurance that programme supplies: (i) are adequately managed and safeguarded by the Implementing Partners to which they are entrusted, preventing, or minimizing waste and fraud; (ii) timely and effectively reach the “last mile,” i.e., the service delivery points where beneficiaries can access them.
  • Implement the recommendations from Internal Audits, External Audits and Joint Inspection Unit reviews.
  • Implement corrective and preventive action plan/recommendations from SCMU.
  • Implement the Risk Mitigation responses action plans as per UNFPA’s Enterprise Risk Management Policy
  • Implement the follow-up actions to address the root causes and pervasive issues identified in various oversight reports and activities.

4. Logistics Data Collection and Consolidation
   • Ensure that UNFPA Country Offices collect consumption, services, and demographic data collection from Implementing Partners in a timely manner to inform country level planning, capacity building and strategy.
   • Ensure that UNFPA Country Offices integrates reproductive health commodities data into national and sub-national logistics management systems for country stewardship and sustainability.

5. Technical Representation
   • Represent UNFPA in meetings/workshop on issues and initiatives related to supply chain management.
6. Carry out any other duties as may be required by UNFPA SCMU leadership.

Qualifications and Experience

Education: 

• Advanced university degree in supply chain management, logistics, business administration or equivalent is required.
• Accreditation by the Chartered Institute of Logistics and Transport (CILT) or similar is an advantage.

Knowledge and Experience:

• At least five years of experience in progressive logistics management in which, at least two years were in supporting countries in low resource and/or complex humanitarian setting.

• Minimum of two years of substantive experience in health logistics

• Proven knowledge in logistics data collection and analysis and reporting processes

• Experience in management/accountability mechanisms for supply management to ensure coherence between global, regional, and national policies.
• Professional written and spoken presentation skills, including for the development of reports, presentations, and the ability to synthesise complex technical documents for both technical and non-technical audiences.
• Strong interpersonal skills and capability to develop and maintain broad diversified partnerships.
• The following are additional assets for the position:
  • Basic knowledge of the principles and operational aspects of integrated Sexual and Reproductive health care in the global development and humanitarian community.
  • Knowledge of the humanitarian cluster systems

Languages:

Fluency in English is required. Working knowledge of Arabic is an asset.