Security and Administrative Associate

The Position:

The Security and Administrative Associate provides support to the Palestine Country Office by performing a variety of security and administrative services while ensuring high quality and accuracy of work. The incumbent promotes a client, quality and results-oriented approach. 

You will report directly to the head of office for Gaza and work very closely with the CO Security and Access Officer.  You work in close collaboration with the Operations Manager, the various Security Focal Points for other UN agencies in Gaza as well as with the United Nations Department of Safety and Security (UNDSS)- Gaza, to coordinate tasks, request and share information, and to ensure pro-active, consistent, quality service delivery.

 

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

 

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

 

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

 

You would be responsible for:

1. Assistance in implementation of security plans and measures

• Review accumulated information and maintain a continuous picture of evolving events affecting personnel safety and security in Gaza.
• Prepare first draft briefs, notes, reports, studies and recommendation on critical issues of interest for senior management decision-making.
• Advise, supervise and maintain Gaza office security by coordinating and conducting physical security inspections of facilities. 
• Maintain an ongoing evaluation of air and land evacuation routes and resources for use in emergencies, ensuring the availability of vehicles, fuel supply and accessible roads.
• Check that the information contained in the Security Plan has been properly distributed to all staff and that key individuals are aware of and capable of performing all required actions.
• Ensure effectiveness and efficiency of the Warden system including the Emergency Notification in Gaza.
• Coordinate with UN counterparts that the SRM measures are in place for UNFPA personnel in Gaza.
• Contribute in the preparation of draft UNSMS policy documents such as the SRM, Gaza security plan(s) including all aspects related to the elaboration, development, implementation, and updating of the plan as well as evaluating its effectiveness. 
• Determine if the appropriate equipment and resources are on hand to implement a Security Risk Mitigation Measures (SRM/M), particularly physical security measures for Gaza office spaces, guest houses, vehicles and emergency communication systems. 
• Monitor SRM/M implementation and keep CO management and Head of Gaza Office abreast of Gaza’s security and safety compliance. 
• Support the implementation of the CO’s Business Continuity Plan (BCP) and identify resources and as required conduct crisis preparedness exercises and drills. 
• Coordinate, undertake or participate in security missions, as required, including high risk, to perform joint UN AFP security assessments. 
• Coordinate and draft periodic incidental reports and oversee drafting of a weekly situation report. 
• Report all incidents to the Head of Gaza Office and prepare first draft after-action reports following all incidents.
• Support the conduct and follow up of investigations and incidents affecting UNFPA staff and offices.

 

1. Supporting knowledge building and knowledge sharing in Gaza focusing on achievement of the following results:

• Master and share material on security methodology, advisories, specifications etc., as required and stay abreast of UN system reforms related to safety and security. 
• Disseminate and maintain UN and UNFPA safety and security directives/guidance and instructions, in consultation with the CO Security and Access Officer. 
• Assist in organizing and running safety and security training courses/sessions, briefing sessions and workshops.
• Represent UNFPA in UNSMS Security Cell.

 

1. Administrative Assistance

• Work closely with drivers to ensure UN vehicles are well maintained, vehicle repairs are reported, and repairs done in a timely manner.
• Ensure that fuel consumption is well documented, tracked and weekly consumption reports are generated. 
• Maintain routine and confidential correspondence files/documents related to security and administrative issues.
• Ensure both guest houses for International and national staff have good stocks of emergency food.
• Ensure communications including staff local phone numbers, internet at office and guesthouses function uninterrupted and quickly troubleshoot any challenges with the support of ICT Associate of the CO. 
• Support and facilitate the logistics team in timely procurement, availability and distribution of humanitarian and office supplies. 
•  
• Keep an up-to-date inventory of all UNFPA assets in Gaza. 
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• Any other duties assigned by the supervisor. 

 

1. Carry out any other duties as may be required by the supervisor. 

 

Qualifications and Experience: 

 

Education:  

         Completed Secondary Level Education required University Degree desirable, 

          Certification in administration and security fields desirable. 

 

Knowledge and Experience: 

• At least six years of relevant experience in security (military, gendarmerie or police contexts). Prior experience with the UN system or an international Non-Governmental Organization is desirable.

 

• Experience in the usage of computers, applications (e.g. Google Earth) and office software packages (Microsoft Office package i.e. MS Word, MS Excel, MS PowerPoint, etc.). 

Languages: 

• Fluency in English and Arabic is required. 

Required Competencies: 

Values:

Exemplifying integrity, 

Demonstrating commitment to UNFPA and the UN system, 

Embracing cultural diversity, 

Embracing change

 

Core Competencies: 

Achieving results,

Being accountable,

Developing and applying professional expertise/business acumen,

Thinking analytically and strategically,

Working in teams/managing ourselves and our relationships,

 

Functional Competencies:

Enabling the safety and security of UNFPA personnel, assets and operations.

 

Compensation and Benefits:

 

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

 

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. 

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.