Job Description
The Position:
Under the overall guidance and direct supervision of the Chief of the Strategic Partnerships Branch, the incumbent is providing both direct administrative and logistical assistance to the Chief of the Branch and support to SPB. The incumbent is responsible for managing co-financing contributions from private strategic partners, including the recording of these contributions in the contracts module, administration of agreement fund codes, and monitoring and maintaining databases related to strategic partnerships. The incumbent is responsible for supporting data analysis and research and managing private strategic partnerships. This includes conducting and updating due diligence screening for existing and potential private strategic partner. The incumbent also handles queries from other business units such as budget holders, and storing all relevant documents in the Branch shared drive.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
You would be responsible for:
- Manage, monitor, and maintain databases of all signed agreements, contributions, and receivables related to private strategic partnerships.
- Work directly with the Chief of the Branch, providing administrative and logistical assistance, as well supporting communications with internal and external stakeholders.
- Support in the oversight of the SPB budget
- Assign fund codes, review and enter new agreements in DARTS, and create contracts, revenue and billing plans in the Contracts Module.
- Ensure compliance with CRM/DARTS requirements.
- Liaise with Resource Mobilization Branch, Finance Branch and budget holders on the identification, recording and application of contributions received.
- Review certified annual and final financial statements prior to submission to donors. Support SPB Specialists with the drafting of the cover letter and submission of financial statements to donors.
- Conduct due diligence screening for existing and potential private strategic partners by thorough research, review and analysis and update the due diligence tracking sheet, recommending due diligence outcome, submit to Strategic Partnerships Specialists for review, and inform requesting units of the outcome.
- Handle queries from other business units including budget holders and redirect to respective SPB Specialists if needed.
- Ensure relevant documents and correspondences such as agreements, amendments, no-cost extensions, waivers, and note-to-files are stored in the shared drive.
- Perform any other duties as directed by the Chief of the Branch.
Work Relations:
Internal: The incumbent will work with the SPB. The incumbent will also interact with Resource Mobilization Branch, the Finance Branch, and other business units for private-sector-related contributions.
External: The incumbent will interact with private strategic partners and other external stakeholders including suppliers.
Qualifications and Experience:
SPECIAL NOTE:
Applicants applying for UNFPA General Service posts located in New York must have a valid G-4 visa or U.S. Permanent Residency or U.S. Citizenship at the time of their application.
Education:
Completion of secondary school education. College/Bachelors Degree level courses in economics/social issues and/or business administration is highly desirable; specialized, formal training in administration and/or finance is required.
Knowledge and Experience:
- 6 years' experience working on administration and finance management. Familiarity with UNFPA's programming and financial regulations, rules and procedures is an advantage.
- High proficiency in the use of spreadsheets, data analysis, word processing and computerized accounting systems is required.
- In-depth knowledge of PeopleSoft and experience in troubleshooting data problems is an advantage.
- Excellent written and communication skills, specifically the ability to translate financial and numerical data into reasoned arguments, is an advantage.
- Applicants must have passed the UN Clerical Test (GGST/ ASAT) in order to be eligible.
Languages:
Fluency in English is required. Excellent command in either French or Spanish is desirable.
Other Desirable Skills:
Initiative, strong conceptual abilities, sound judgment, strong interest in development work, especially the mission of the United Nations Population Fund and dedication to the principles of the United Nations.
Experience in dealing with senior officials, including the demonstrated ability to exercise the highest level of discretion, tact, politeness and helpfulness in a manner that reflects positively on the unit as a whole, even while working under pressure.
Required Competencies:
Values:
Exemplifying integrity,
Demonstrating commitment to UNFPA and the UN system,
Embracing cultural diversity,
Embracing change
Core Competencies:
Achieving results,
Being accountable,
Developing and applying professional expertise/business acumen,
Thinking analytically and strategically,
Working in teams/managing ourselves and our relationships,
Communicating for Impact
Functional Competencies:
Providing administrative and logistical support
Generating and managing data, data analysis and research
Generating and managing documents, correspondence and reports
Managing information and workflow
Planning, organizing and multi-tasking
Managing financial processes
Job knowledge / technical expertise
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
Disclaimer:
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.
We are no longer accepting applications for this position.
