The Position:
Under the overall supervision of the Senior PSEA Coordinator (WoS) and technical supervision of the AAP Adviser (OCHA) the Senior AAP/CBCM Associate (NES/GoS) will support the day-to-day work and implementation of the inter-agency Community-Based Feedback and Complaints Mechanism (CBCM). S/he will work closely with the PSEA Coordinators (NES, NWS and Damascus based) and coordinate activities with the Risk Management Unit based in Gaziantep. The primary objective of this position is to promote two-way communication with affected people, UN agencies and NGOs to empower communities through the provision of accessible and timely information on how to access humanitarian services and resources required to improve their situation. The Senior AAP/CBMC Assistant(s) will help ensure efficient and effective coordination of humanitarian actors operating in Northwest Syria by collecting and circulating information about the urgent needs and priorities of affected populations. S/he promotes high-quality information sharing and messaging, which give affected populations access to essential, relevant and timely information to allow for informed decision making and access to services.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
Since 2017, the Protection from Sexual Exploitation, Abuse (PSEA) Network has been supporting the inter-agency humanitarian response through activities aimed at fulfilling global PSEA commitments, striving to decrease the risk of crisis‐affected communities experiencing incidents of SEA and to provide technical and operational support to humanitarian actors to investigate, prevent and respond to SEA allegations.
The inter-agency Risk Management Unit, Accountability to Affected People (AAP) Taskforce and PSEA Network are expanding the PSEA hotline to include fraud, corruption and similar misconduct incident reporting under AAP, while continuing to provide information about available humanitarian services and strengthening referral pathways. UNFPA, in coordination with relevant stakeholders including the DRHC, RHC, RC/HC and NES Forum Director, will support and expand an inter-agency hotline, named SafeLine, in Northwest Syria (NWS) and Northeast Syria (NES). By enhancing the collective feedback mechanisms in NES and NWS, this action will contribute to create a safe, inclusive, and confidential platform for directly receiving and referring to all types of sensitive complaints, including human rights violations, protection, child protection, and gender-based violence, including Sexual exploitation, abuse and harassment (SEAH) allegations, misconduct, fraud, corruption, aid diversion, and discrimination. In NES, collective AAP mechanisms will be established, bridging a major gap in the accountability mechanisms. The project has ensured that affected communities are engaged at all stages of the project design and implementation.
You would be responsible for:
A. Support the common feedback and complain channel:
● Support establishment and roll out of the inter-agency complaints and feedback mechanism in NES in collaboration with the PSEA coordinators (NES and WoS), AAP Specialist and Risk Management Unit.
● Receive requests for information, complaints and feedback through the inter-agency joint AAP-PSEA call center, and other dedicated channels, in a confidential and timely manner, creating a safe environment for the complainant to report sensitive incidents or feedback.
● Take action on received calls independently. Assess needed action, provide information or refer to the appropriate body if applicable. Follow-up on case status and/or survivor support status independently.
● Translate and record the reported complaints/requests/feedback from Arabic to English, document the cases, maintain the call log database and accurately fill in the incident intake form.
● Categorize the complaints and action taken in the database throughout the case management process for trend analysis.
B. Ensure a timely and coordinated response:
● Refer SEA complaints to the respective PSEA Coordinator or PSEA unit focal point in a timely manner, for further action.
● Work with partners (including cluster coordinators and key stakeholders) to maintain up-todate service mapping and provide the complainant with information on available services in their location.
● Ensure full compliance with data protection, confidentiality and security standards principles.
● Work with the AAP team, clusters and other partners to maintain and upgrade the existing information management system to support reporting and information sharing by streamlining underlying technical processes.
C. Data and information management and reporting:
● Work with Information Management staff to analyze the current information management system and its relevance within the humanitarian context of Northeast Syria.
● Together with the different teams, review, maintain and update internal and external information management policies and standard operating procedures to facilitate, support, and promote data and information flow and information sharing within the humanitarian and wider community.
● Conduct the external referral of feedback cases to partners including the verification of information and corresponding actions required to solicit timely responses and close the feedback loop. Ensuring these responses are delivered to callers in an appropriate way and within the required timeframe.
● Maintain effective relationships with stakeholders to discuss and adapt referral agreements, core tools (service directory and standard messaging repository) and analysis/reporting needs.
● Prepare weekly, monthly and quarterly reports/dashboards, infographics and statistics of the complaints records.
D. Carry out any other duties as may be required by UNFPA leadership.
Languages:
Fluency in English and Arabic is required. Knowledge of Kurdish is an advantage.
Required Competencies
Values:
- Exemplifying integrity,
- Demonstrating commitment to UNFPA and the UN system,
- Embracing cultural diversity,
- Embracing change
Core Competencies:
- Achieving results,
- Being accountable,
- Developing and applying professional expertise/business acumen,
- Thinking analytically and strategically,
- Working in teams/managing ourselves and our relationships,
- Communicating for impact
Functional Competencies:
- Managing data
- Managing documents, correspondence and reports
- Managing information and workflow
- Planning, organizing and multitasking
- Client orientation
- Organizational awareness
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive Net Salary, Annual Leave, Health Insurance and other benefits as applicable.
UNFPA Work Environment
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more. UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities
UNFPA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNFPA, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UNFPAs policies and procedures and the standards of conduct expected of UNFPA personnel and will therefore undergo rigorous reference and background checks. Background checks will include verifying academic qualifications and employment history. Candidates' names will also be checked in the UN's central database for sexual exploitation and abuse offenders. Selected candidates may need to provide more information for the background check.
Note: UNFPA reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNFPA at the same grade level and with similar job description, experience, and educational requirements.
Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.
Selection and appointment will be subject to medical clearance, and other administrative requirements.
Disclaimer:
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.
ACRONYMS:
PSEA - Protection from Sexual Exploitation and Abuse
SEA - Sexual Exploitation and Abuse
WoS - Whole of Syria
AAP - Accountability to the Affected Population
OCHA - Office for the Coordination of Humanitarian Affairs
CBCM - Community-Based Feedback and Complaints Mechanism
NES - North East Syria
GoS - Government of Syria
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