THIS POST IS OPEN ONLY TO NATIONALS AND PERMANENT RESIDENTS OF UGANDA
Position Summary:
Under the supervision of the Moroto Decentralized Office (DO) Programme Coordinator, the Program Assistant will:
- Provide administrative and secretarial support to the sub-Office.
- Facilitate incoming missions from Kampala or elsewhere.
- Maintain filing system for UNFPA supported projects in accordance with established classification system.
- Draft correspondences on programme related issues in consultation with programme officers.
- Facilitate logistic support and security related issues.
- Maintain Petty Cash for sub-office.
- Initiate project needs assessment in consultation with programme specialists.
- Provide overall management of sub-office premise.
- Provide support to the sub-office by coordinating and monitoring relevant business processes and procedures and activities, paying attention to detail and adhering to deadlines.
- Effectively provide general research support from records, reports and prepares periodic and ad hoc reports on programme and project activities.
- Prepare and maintains records documents and control plans for the monitoring of project/programme implementation.
- Keep the sub-office informed by providing relevant information, reports or status updates.
- Organize meetings; initiate and coordinates preparation of agenda and necessary documentation for meetings as well as workshops and conferences.
- Act as Secretary to internal meetings.
- Draft routine correspondences.
- Perform other support duties as required.
Qualifications and Requirements:
- Preferably a University Degree or equivalent
- Five years relevant experience in an international organization.
- Fluency in English.
- Incumbent is expected to have thorough knowledge and use of all relevant computer software applications.
We are no longer accepting applications for this position.
